Privacy Policy

Last updated: May 21, 2026

Admin HR ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Admin HR mobile application and web application.

1. Information We Collect

We collect the following information when you use Admin HR:

Account Information: Your email address used for OTP-based login and account identification.
Organization Information: Business name, organization type, your role/position, team size, business address, phone number, and website.
Employee Data: Names, employee IDs, dates of birth, joining dates, contact details, salary details, PAN, UAN, and Aadhaar numbers of employees you manage.
Attendance Data: Daily attendance records including present, absent, half-day, and leave status.
Payroll Data: Salary breakdowns, deductions (PF, ESI, PT, TDS), incentives, and net payable amounts.
Company Logo: If uploaded, stored securely in our database.

2. How We Use Your Information

To provide HR management features including attendance tracking, payroll calculation, and employee management.
To sync your data across multiple devices.
To generate payslips, reports, and compliance documents (PF/ESI summaries, salary registers, ECR files).
To send OTP verification emails for secure login.
To manage your subscription plan and account access.

3. Data Storage and Security

Your data is stored securely using Supabase (PostgreSQL database) hosted on AWS infrastructure in the Asia Pacific (Mumbai) region. We implement industry-standard security measures including:

Encrypted data transmission (HTTPS/TLS)
Row-level security on all database tables
OTP-based authentication — no passwords stored
Regular automated backups

4. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We do not share your data with advertisers. Your employee data is strictly private to your account.

We use the following third-party services:

Supabase: Database and authentication infrastructure
Vercel: Web application hosting

5. Employee Data Responsibility

As an HR manager or business owner, you are responsible for obtaining appropriate consent from your employees before entering their personal data into Admin HR. You must comply with applicable Indian data protection laws including the Digital Personal Data Protection Act, 2023.

6. Data Retention

Your data is retained as long as your account is active. If you delete your account, all associated data including employee records, attendance, and payroll data will be permanently deleted within 30 days.

7. Your Rights

You have the right to:

Access all data stored in your account
Export your data at any time via Settings → Data & Tax → Download
Request deletion of your account and all associated data
Correct inaccurate information

8. Children's Privacy

Admin HR is designed for business use by adults (18+). We do not knowingly collect data from anyone under 18 years of age.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or in-app notification. Continued use of Admin HR after changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or your data, contact us:

WhatsApp: +91 80722 93384
Email: authorhalik@gmail.com